Shift notes for Australian aged care
Speak your shift. Notive writes the note.
Your carers already know what happened with each resident. Notive turns what they say into a compliant note in under 90 seconds — no typing, no forms. Your team gets hours back every shift.
- Every note permanently locked, timestamped, and audit-ready the moment it's finalised.
- Managers see shift completion live — no more chasing staff for missing notes.
Free 7-day pilot · No credit card · No contract
- 90 sec
- to document each resident
- 3 steps
- record, review, finalise
- 24 hrs
- from first call to your team live
- Any device
- iPad, phone, or computer — nothing to install
From voice to verified record in three steps
A carer covers a full round of residents in under 40 minutes, without writing a word.
Record
~60 secSpeak your observations for each resident — no typing, no structured prompts. Just talk naturally. Notive records and transcribes in real time.
Review & edit
~20 secNotive's AI structures your transcript into a clear, professional handover note. Edit any section inline — the AI drafts it, but you control what gets locked.
Finalise
~5 secTap finalise. The note is permanently locked, timestamped, and added to the audit trail — a legally defensible record, every time.
A real handover note, 45 seconds of speech
What a carer said at the end of a morning shift, and the note Notive wrote from it.
What the carer said
“Margaret was a bit unsettled this morning, didn't want breakfast, only had a cup of tea. We repositioned her at 10 and she settled after that. Skin's looking good, no concerns. She was brighter this arvo, had lunch, chatted with her daughter on the phone.”
Spoken naturally, no script, no prompts.
Notive's output
Resident: Margaret Wilson, Room 12
Shift: Morning · 14 Apr 2026
Mood & Behaviour
Unsettled during the morning. Settled after repositioning at 10:00. Improved mood in the afternoon; engaged in phone conversation with family.
Nutrition & Hydration
Declined breakfast. Accepted tea. Full lunch consumed.
Skin Integrity
Skin intact. No concerns identified.
Mobility & Repositioning
Repositioned at 10:00. Tolerated well.
Documented by: Sarah M. · Finalised: 14 Apr 2026, 14:32 ACST
That entire note took 45 seconds. No typing. No forms. Just a carer, talking about someone they look after.
Carers document faster. Managers see everything.
Stop typing at the end of every shift.
Speak naturally about each resident. The AI structures it into a complete, professional handover note. You just review and finalise.
- Document each resident in under 90 seconds. Just speak.
- AI writes the note for you. Review, edit, and lock it.
- See what the previous shift documented before you begin
- One clean view shows every resident's status at a glance
- Works on iPads, personal phones, and computers — nothing to install. Just a browser.
Stop chasing staff for missing notes.
Track shift completion live. Export compliance reports instantly. Know your documentation is complete before anyone asks.
- Live shift completion tracking across all residents
- Export compliant PDF reports in one tap
- Manage staff accounts and resident records centrally
- Full audit trail. Every action logged and timestamped.
- Incident and RN follow-up flags surfaced automatically — nothing slips through.
Want to see it with your own shift structure? Book a 15-minute setup call.
Why we built Notive
We built Notive after watching carers spend the first and last thirty minutes of every shift buried in paperwork — reading through the previous shift's notes just to understand what happened, then scrambling to write their own before handover. Every incomplete note was a compliance risk. Every rushed handover was a gap in care.
So we built the tool we wished existed — one that works the way carers actually work.
“Aged care documentation should protect residents, not punish carers.”
— A small team in Adelaide, South Australia
Now welcoming our founding facilities.
We're currently onboarding a small number of aged care facilities in South Australia on a 7-day free trial— no credit card, no contract. If Notive works for your team, we'd love to hear how. Your feedback directly shapes the product.
Facilities that want to continue after the trial are welcome to — pricing is straightforward and worked out together based on your facility's size and needs.
Apply for founding accessBuilt for compliance from the ground up
Resident notes are health information. Here is exactly how Notive handles them.
Your residents' data stays in Australia
All resident data is stored on encrypted infrastructure in Sydney, Australia. Every record, every note, every audit entry — secured on Australian soil.
No voice recordings stored
Speech is transcribed and immediately deleted. Notive never stores, caches, or retains audio from your facility.
Staff see only what they need
Carers access only their own documentation. Managers get full facility oversight. Access is defined by role — nothing more.
Every action permanently logged
Every note, every edit, every login — recorded with a timestamp and user identity. The audit trail is permanent and tamper-proof.
Notes cannot be altered after finalisation
Once locked, a note is sealed. No edits, no deletions, no exceptions. Legally defensible from the moment it's finalised.
All data encrypted end-to-end
Every piece of resident data is encrypted in transit and at rest. Your data is protected at every point in the system.
All resident data is stored in Sydney, Australia on encrypted infrastructure. Voice recordings are transcribed and immediately deleted — no audio is ever retained. Notive is designed to comply with the Privacy Act 1988, Australian Privacy Principles, and the Aged Care Quality and Safety Commission's standards. For full details on how we handle your data, see our Privacy Policy.
Questions facilities ask us
How long does it take to document a resident?
Most carers complete a handover note in under 90 seconds per resident. For a group of 5 residents, you're typically done in under 10 minutes — without writing or typing a word.
What if the AI misunderstands something I said?
You always review the note before finalising. Nothing becomes a permanent record until you explicitly approve it — you can read, edit, and correct everything before it's locked. The AI assists. You decide.
Where is our data stored, and how is it protected?
All resident data is stored in Sydney, Australia on encrypted servers. Voice recordings are transcribed and immediately deleted — no audio is ever retained. Role-based access means staff can only see their own residents, and every action is logged with a timestamp and user identity.
Can notes be changed after they're finalised?
No. Once a note is finalised, it is permanently sealed and cannot be altered by anyone. If an error is discovered, an addendum can be created and attached to the original record — both are preserved in the audit trail, maintaining a complete and accurate history.
Is Notive hard for staff to learn?
Not at all. There's nothing to install and nothing to memorise. If your staff can speak and tap a button, they can use Notive. Most carers are fully comfortable in their first shift — we configure everything for you before you start.
How much does it cost, and is there a contract?
Notive is currently in pilot phase. We're onboarding our first facilities for free with no contracts and no commitment. Once pricing is formalised, it'll be straightforward and facility-appropriate. Email hello@notive.com.au and we'll talk through what works for you.
Your 7-day pilot. Live in 24 hours.
Book a free 15-minute call. We'll configure Notive for your facility personally — your team can start the same day.
Accepting a limited number of founding facilities in South Australia and Victoria.
No credit card · No contract · Every application reviewed personally.
You'll hear from us within 24 hours to schedule a quick setup call.
In 15 minutes, we'll configure Notive for your facility — residents, staff, and shifts.
Your carers can start documenting the same day.
Prefer to talk first? Email us at hello@notive.com.au — we reply to every message.